Employee handbooks contain all of the essential information regarding an organization’s policies and procedures. They are excellent resources for employees to have in-hand from day one, and they facilitate smooth workflows and an overall positive working environment. There are a number of reasons why handbooks should be used in the workplace, some of which include:
Uniformity – Employee handbooks provide consistency across an organization. They set rules and guidelines for everyone to follow, and they also set clear consequences if there are ever any violations. These rules lay the ground for what is expected of workplace etiquette, helping to prevent any conflict or legal dispute.
Job Expectation – Handbooks allow an organization to clearly and consistently communicate their expectations of employees and their specific positions. Handbooks should provide clarity of job responsibility. They set performance parameters and those benefits that employees can receive upon reaching them.
Save Time – A well-written handbook will save managers’ time so that they don’t have to keep explaining the same policies every time a new employee starts. Employees need only refer to their handbook.
Workplace Culture – Employee handbooks should contain information on all policies, including work hours, overtime, pay procedures, holidays, leave, dress code, performance reviews, salary, breaks, and more. Employees should have a keen understanding of how they can expect to be treated within an organization. This should also include information regarding new hire orientation and training policies as well as termination or relief procedures.
Safety – All employee handbooks should include safety policies and procedures in the event of an occupational accident or hazard.
Use of Person and Company-Owned Equipment – Parameters on the use of both company-owned equipment, as well as personal devices, such as cell phones, should be clearly stated. Include the terms and conditions for the use of these devices, as well as where and when they may be used.
Employee handbooks are beneficial to everyone involved, and they are well worth the time and effort it takes to produce and maintain them.